In this article we have mentioned a lot of useful information and tips about time management for you, I hope you read with enthusiasm.
To increase productivity by enabling managers to use their time effectively
Time is the perception of events and cases arranged one after the other. Time is a process in which we can measure events. If there were no events and facts, we would not have been able to perceive or measure time.
Time is life. It is irreversible. And nothing can replace it. To spend our time is to spend our lives. To use our time well means to use our lives well and always get good results.
Making the right decisions about how we can make use of our time is more important than doing any business around efficiently. A successful person has no more time than us, these are the ones who use time effectively.
It is a contradiction of the concept of time, as all other sources, it is a feature that is usable in time, and it can be exploited.
Time is the most valuable of all resources that can not be renewed. can not be bought, sold, accumulated, transferred, stored, produced, reproduced, and modified. However, it can be used in a time-saving manner.
Why is it necessary to rule time?
To comprehend the effects and suggestions of management change.
Mak To gain awareness of the phenomenon of stagnation depending on the change process.
To identify the shortcomings of traditional attitude towards time and planning.
Mak To gain the ability to cluster and plan things.
Well-educated, competent managers with leadership qualities are people with a high level of competence in controlling time. Time management means controlling time, managing time. Managing time is to put events and facts in order according to their priorities.
TIME MANAGEMENT STAGES
We live in a century of rapid passing. In order to adapt to the rapid change in science and technology in the past 20th century, we must show the same development trend. So should we adapt to this development, or should we initiate this development? If we want to sign for the future, we must initiate this development. To start development, we must first see the future and plan the future. For this, we must manage the current time we live in. The stages of time management are given below;
Time is a concept that has cultural and psychological dimensions. If you are able to give yourself directly to a topic during a study, if you work willingly and in a peaceful environment, time passes relatively quickly. However, when you are anxious at school or at home, time is emotionally distant.
With its traditional narrative, “it doesn’t know how to pass. Orsa If a week seems to have passed too quickly, you’ve warmed up quickly to school management, and you like your job.
Currently, almost every institution has a certain position. For example; Microsoft business is moving towards becoming a monopoly in the world of computers. But can we say that Microsoft will be the number one company in the world 10 years from now? Every business wants to know where it will be in the future. For this purpose, he chooses a mission that will continue his life. This mission is the reason for the existence of that business.
We can observe the same understanding in humans. We choose a mission to devote our lives and we can plan our lives in line with this mission. For example; Hayrettin Karaca, the owner of Karaca Holding, has dedicated his life to the protection of nature and the environment and established the TEMA foundation and spends much of his life for the success of this institution. For effective time management, we must first determine our reason for our existence.
In line with the mission we have determined, we set the targets we want to achieve with this mission. The mission will be completed once these defined goals are achieved. Therefore, strategic objectives should be prepared to complement the mission of the organization or individual. We divide strategic objectives into short-term goals and long-term goals.
We divide strategic goals into certain periods. Targets, usually divided into five-year periods, are long-term goals. We can illustrate the 5-year development plans of the countries.
Short Term Objectives
We divide long-term goals into certain periods. Usually divided into one or two-year periods are short-term goals. In our daily life, these goals can be shortened in months and weeks.
After the mission and targets are set, plans are made to enable us to achieve these targets. The first process in the planning phase is to determine the weak and strong points of the institution. Data on the institution and the subject are collected. At the meeting to be held in the light of these data, individuals convey their thoughts. In this meeting, first of all, questions about getting to know the institution are asked. These questions are given below.
THE ARREST OF THE THIEFS AND THEFT
- Emergency Affairs, Crises and Panics
- Fire Extinguisher is fun
- Post-adrenaline depression
- Fire Extinguishers Promote Understanding
- Instant Reward
Emergency Affairs, Crises and Panics
We let the emergency run us. We do emergency work and ignore important things. We let the time given for the end of things to bore us or even strangle us. If things were done just because they were urgent, we would live in constant crisis and stress.
There are two important activities that need to be done in environments that cause crisis and panic. These;
• Deal with the current problem, extinguish the fire
• List what needs to be done to prevent this crisis from happening again.
Briefly solve the problem that caused the crisis.
The only way to get rid of emergency jobs and crises is to find the cause and solve the problems.
Nobody denies it. We like little crises. Hard and long-term phone, the people entering and leaving our office, the pleasure of mobility and the blink of an eye. Such situations are fun and make us feel important.
Preventing fires means closing our office and thinking, and this problem is boring for most of us. There are even those who call this situation unproductive. The truth is the opposite. We increase our productivity by preventing crises.
Depression After Adrenaline
Think; you had a severe crisis, you had a crisis of magnitude 6.3 for four hours. Your adrenaline is high, your heart is beating at a tremendous speed and sweat drips from your forehead, almost your buttons will melt because of your body heat … and the crisis is over. What do you do now? The moment you are strongest is over. You’re back at your desk.
The body makes the heart beat faster and stronger during a crisis. As a result, you are more agile. Your blood pressure rises and the blood is then moved from the insignificant parts of your body to the important parts. For example, the blood in the digestive system moves to our muscles during a crisis.
After the end of the crisis, the body tries to balance itself. Blood spreads to all organs again. Thus, our energy level records an equivalent decrease. As a result, we may experience physiological and psychological problems.
Fatigue, stress and depressions are elements that prevent work and cause time loss.
Fire Extinguishers Promotion
There are experts who make the best use of every business crisis and rise only by extinguishing fire. However, these experts only work efficiently at the time of fire. An Activity such as preventing fire can adversely affect their professional careers. That’s why they always want a fire. I wish patience to those who have such a manager.
However, the problem prevention activities that occur with the understanding of community quality are successful with managers who are experts in fire prevention.
Comfortable, Familiar, Easy Jobs
We all have our hobbies and relaxation zones. We all need rest from time to time and when we feel battered, we retreat to our relaxing areas. The important thing is to be aware of what we are doing and do it at a reasonable time.
The worst example of doing familiar and easy work is that the promoted manager already does the work that is not promoted. This is something that he knows well and is easy for him. But by doing so, it ruins two jobs. They both cannot devote time to their new responsibilities, and bothers the replaced specialist.
Most of us are flaming for an instant reward. For this purpose, we prepare a long list of activities. We feel relaxed by putting a cross next to every activity we do. But in reality it is not. Because in an understanding “First, do the easy work. Then move on to hard work ”understanding is acted. This is undesirable.
There are two steps to planning the priorities well. These;
• Spend more time on more important jobs
• Get things done faster
Allocating more time to important jobs
Olm Having more than one priority means no priority ”. The meaning in this maxim is; people have only one feature. There won’t be ten priorities. If you have two priorities, you have no priority.
You can carry long lists of 20 items with written work. However, this list is not a priority list. Plan the day as an important task that will provide leverage balance as your priority. Let it be işi the job of the day için for you. Whatever kind of mishaps we face, finish it. Remember there are two ways;
• How many survive
• Battle Win
In this step, we choose the second.
Doing More Important Things Quickly
Imagine your last vacation in the depths of your mind. How did you work in the office before the holiday?
I’m sure you whistled through your list of things. You’ve assigned some of your friends for these jobs, and you’ve thrown junk jobs out of mercy.
TIME THEFT AND AGAINST MEASURES
• There is no relationship between clean desktop and success.
• Decide quickly what to do with the incoming paper (paperwork).
• Handle a sheet of paper once and take one of these four actions
4. Do what you need.
- A mid-level manager is forced to look at the phone every five minutes on average.
- The top manager links these to the program through his secretary.
- More than half of the time spent in meetings is in vain and wasted.
- Meetings should have a detailed agenda and each agenda item should be timed.
- Everyone should attend the meeting, there should be a limitation.
- Those concerned with the discussion of one or two items of the agenda should be separated after the discussion of those items.
Some spend more time than necessary to achieve perfection. This can sometimes become a disease.
Types of Time Available
- 1. The time we devote to our body.
- 2. Our free time.
- 3. The time we spend for our pleasures.
- 4. The time we spend on consumption.
- 5. Our travel time.
- 6. Time to rest.
- 7. The time we devote to love.
- 8. The times we devote to others.
- 9. The time we devote to our family.
- 10. The time we devote to reading.
- 11. The time we devote to our development.
- 12. The time we devote to our development.
- 13. Our moments of meditation.
- 14. When we are looking for our childhood.
- 15. When we are alone.
Real Time Examples
1 Day in 1 Year
1 hour 30 hours
91 hours (4 Days)
One hour a day is 40 years and two years.
8 hours overnight = 4 months sleep 4 years.
Elements of Your Time Causing Time Loss
- The way you evaluate yourself
- Poor scoring
- Inability to predict events
- Well-defined objectivePoor (unbalanced-disproportionate) importance of time
- Tendency to leave tomorrow
- Willingness to do all of the work
- Your mistakes directly
- Tendency to pay close attention to detail
- Inadequate distribution of jobs among employees
- Passion to personally control everything and everyone
- Doing the work-arrangements that others can do personally
- To call someone at unsuitable times
- Frequent discussions with staff
- Failure to recover from unexpected visitors
- Irregular excitement
- Lack of discipline
- Fear of hurting or offending others
- Not being able to say NO (being too soft faced)
- Not knowing how to rest
- Slow to read
- Presence of objects that prevent the concentration of work in the environment
- Offering coffee and tea to everyone
- Sitting in office
- Set the end date
- Do the boring job first
- Establish a reward system
- Divide jobs into small sections
- Deal with someone to warn you
If the above preparations are complete, do so now.
• Before going to a meeting, determine whether the meeting is necessary for you and the parts you need.
• Go to the meeting in time.
• Prepare yourself to be active in the meeting. Avoid long discussions.
• Prepare and list the items to be followed in the appropriate priority order.
Many think that crises are inevitable. This is partly true. The crisis is experienced if there is no time and timing planning for a work to be done.
To avoid unexpected events, review your previous experiences when you are at the starting point of each job or activity. Choose yourself style and method in the light of your experience. Determine the possibilities before each activity. The following questions can be asked for this.
- What is likely to be wrong?
- When can I be aware of the wrong?
- What can I do about this?
An unrealistic time schedule may have been made or priorities may have been changed at the last minute. Personnel may make mistakes or the devices may malfunction. Never panic in these situations. Take a deep breath. Relax for a few minutes and listen to yourself. At that moment, first try to produce alternatives by thinking about what should be done. However, do not cause a second glitch when correcting a glitch.
Remove mandatory and non-essential formalities and paperwork. Stationery does not work and work. It seems to work and kill time. By eliminating unnecessary stationery, time is saved.
Spend your lunch and tea time with the employees.
They’il be relieved of what they transfer.
Elements of the Institution Causing Time Loss
- How others evaluate themselves
- Bad plans of other employees
- Lack of general policy of the Institution
- Looseness of norms and values of the institution
- Conflict of primary objectives with others
- Frequent changes in the priorities of the objectives of management
- Poor job descriptions
- Lack of authority
- Late arrivals
- Waiting for decisions of higher authorities
- Bad business communication
- Lack of answers
- Incorrect or poor identification of problems
- Mistakes made by other employees
- Extended peer and client visits
- Staff redundancy
- Lack of office personnel
- Lack of expert staff
- Unscheduled secretaries – Chauffeur drivers
- Negative attitudes
- Carelessness – Strayness – Distraction
Best Time Usage
It is a good idea to have your energy conjuncture in mind when doing your daily schedule. Some people have the best time in the early morning. Some of them are most successful in the afternoon. Whenever possible, try to plan your daily schedule to match your best time. You can’t always control it, but you should also consider the idea of doing concentration and thoughtful work at your best time.
Analyze how to use time. Then examine your activities by applying requirements, productivity, and compliance tests. Identify the key elements of your business.
Refer to the appropriate planning techniques for your time management. Use appropriate technological devices to assist you.
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